Privacy Policy for Jira™ Data Fetcher for Google Sheets™
Last Updated: February 12, 2026
This Privacy Policy describes how the “Jira™ Data Fetcher for Google Sheets™” add-on ("the Add-on") handles your information and data. By installing and using this Add-on, you agree to the collection and use of information in accordance with this policy.
Information We Access
The Add-on is designed to operate primarily within your Google™ and Atlassian™ accounts. We use limited external services solely for specific features like AI generated configuration and usage statistics, as detailed in this policy.
The Add-on requires access to your Google™ Account to function. Specifically, it uses the following permissions (scopes):
See your primary Google Account email address and personal info: This is used solely to identify you as a user of the Add-on.
Connect to an external service: This permission is required to securely connect to the Atlassian™ Jira™ API on your behalf.
View and manage spreadsheets that this application has been installed in: This allows the Add-on to read your configuration from the sidebar, create new sheets for your data and write the fetched Jira™ data into those sheets.
Allow this application to run when you are not present: This is required for the automated sync triggers to function.
Display and run third-party web content in prompts and sidebars inside Google applications: This allows the Add-on to display its user interface.
The Add-on accesses the following information from Jira™ via secure (OAuth 2.0) API connections:
Jira™ Issue Data: The Add-on reads issue data from your Jira instance based on the permissions of the connected user. This includes issue fields, statuses, and changelog history. This data is used solely to populate your Google Sheet™ as you have configured it.
Jira™ User Information (read:me scope): The Add-on requests basic user information from Atlassian (specifically, your name) to display which account is currently connected in the sidebar.
Jira™ Project Metadata: The Add-on reads project information, such as the list of available statuses, to populate the configuration options in the sidebar.
How Your Information Is Used
All processing of your Jira™ data happens directly within your Google Sheet™. We do not use your information for advertising. The information accessed by the Add-on is solely used to:
Sync data from your Jira™ projects into your active Google Sheet™.
Generate configuration settings using AI based on your text prompts.
Log API call statistics to manage service quota limits and help us improve the Add-on's performance.
Display relevant updates and changelogs within the Add-on in What's new section.
Data Processing & External Services
Jira Issue Data: Your actual Jira issue data (summaries, descriptions, field values etc.) is processed within the Google Apps Script™ environment and written directly to your Google Sheet™. We do not store this data on our servers.
Feature Usage Stats & Analytics: We use our secure backend infrastructure to store:
Unique User Identification: Your Google email and Atlassian email to link your account to usage stats for quota/limits.
API Stats: Anonymous counts of API calls made (e.g., "5 search requests", "2 AI configuration calls") to manage usage quotas and monitor performance.
Trigger Logs: Records of automated triggers you create, linked to your email for security.
Our Server is hosted in the Ireland (EU). The data (listed above) stored by us remain within the EU, ensuring strict adherence to GDPR standards.
AI Configuration Feature(Groq™):
This feature is optional and upto the user to use it or not. This feature is not crucial for the add-on to function.
What data is sent: When you use the "AI-Powered Configuration" feature, we send your text prompt and the names of your project's fields and statuses to a third-party AI provider (Groq).
What data is NOT sent: We never send your actual Jira issue data (ticket content, field values) to the AI provider.
Configuration Storage: All of your settings for the Add-on are stored securely using Google™ Apps Script's built-in PropertiesService:
Jira™ Connection Token: Your secure OAuth 2.0 token, which proves your identity to Jira™, is stored in User Properties within the Google Apps Script™ environment . This is tied to your specific Google account and is not accessible to other users, even on the same spreadsheet.
Sync Configuration: All your field mappings, status selections, and other settings are stored in Document Properties within the Google Apps Script™ environment. This means the configuration is tied to the specific Google Sheet™ file, allowing you to have different settings for different sheets. The configuration settings is accessible to other users on the same spreadsheet.
Sharing and Disclosure of Your Information
"We do not sell or trade your data. We only share data with trusted third-party service providers (Google, Atlassian, Groq) solely for the purpose of operating the Add-on's features. These providers are not permitted to use your data for their own purposes.
We are committed to protecting your privacy. The Jira™ Data Fetcher for Google Sheets™ Add-on does not share, transfer, or disclose any of your Google™ and Atlassian™ user data with any third parties.
Data Security
We take the security of your data seriously. All data is handled with the following protection mechanisms:
Data in Transit: All communication between your browser, Google's servers, Atlassian's servers, and our backend services is encrypted using industry-standard Transport Layer Security (TLS), also known as HTTPS.
Backend Security: API usage stats and user identifiers stored in our secure backend server are protected by strict access controls and are accessible only for administrative and support purposes.
Sensitive Data: Your secure connection token to Jira™ is stored using Google™ Apps Script's PropertiesService, which is a secure storage mechanism provided and managed by Google™. We do not have access to this token. All configuration settings are stored within the properties of your Google Sheet™, also managed within Google's secure infrastructure.
Data Retention and Deletion
Your user data is handled as follows:
Authentication Token: The secure OAuth token that connects your Google™ account to the Add-on is retained as long as you have the Add-on installed and connected. This data is automatically and permanently deleted if you uninstall the Add-on or use the "Disconnect" or "Reset All Settings" features within the Add-on's sidebar.
Configuration Data: Your sync settings (such as field mappings and trigger configurations) are stored within the properties of your Google Sheet™. This data is deleted if you delete the spreadsheet itself or if you use the "Reset All Settings" feature.
AI Processing: Text prompts and metadata sent to our AI model provider (Groq) are processed transiently to generate your configuration. Groq does not retain your data and does not use your data to train their models.
Usage Stats: Stats for API call logs stored in our backend servers are retained for a limited period to manage service quotas, analyze performance and service health. This data is not linked to your specific Jira issue content or any private data from your Jira instance.
Right to Erasure: You may request the deletion of your data from our backend server by contacting us at support@extensionsforfun.com. We will process such requests within 30 days.
Third-Party Services
The Add-on relies on the APIs of the following primary services:
Google Workspace™: For all its operations, including running the script, creating the user interface, and writing data to Google Sheets™.
Atlassian™: For securely accessing your Jira™ data.
Supabase™: Provider for our backend server.
Groq™: For processing text prompts in the AI-Powered Configuration feature.
The Add-on does not integrate with any other third-party services.
Trademark Acknowledgement
Jira™ and Atlassian™ are trademarks of Atlassian Pty Ltd. Google™, Google Sheets™, Google Workspace™, and Google Apps Script™ are trademarks of Google LLC. This Add-on is not created by, affiliated with, or supported by Atlassian Pty Ltd or Google LLC.
Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.
Contact Us
If you have any questions about this Privacy Policy, please contact us at:
support@extensionsforfun.com